Stormwater Partnership Program 

MWRD can assist communities in addressing flooding by directly supporting their efforts through our Stormwater Program. The program funds projects in Cook County that address flooding and drainage concerns. These projects utilize a variety of traditional engineered solutions such as localized detention, upsizing critical storm sewers and culverts, pumping stations, and establishing drainage ways, alongside green infrastructure.

Projects are prioritized on their ability to reduce flooding and the number of structures benefited among other criteria. Selected applicants enter into a cost-share agreement to build stormwater projects.

MWRD and selected partnering agencies will execute an intergovernmental agreement to define the roles and responsibilities of the project development, including long term operation and maintenance responsibilities which are assigned to the partnering agency. After completion, MWRD inspects the project installation, ensuring maintenance is in line with the project’s operation and maintenance plan.

Since our initial outreach in September 2013, over 50 projects have been approved by our Board of Commissioners. The resulting projects are distributed across Cook County and include localized detention, upsized critical storm sewers/culverts, pump stations, and established drainage ways.

Call for Projects

MWRD is currently accepting project applications until March 12, 2021 for partnership funding opportunities. For this application cycle, the Local Stormwater Partnership Program will be accepting applications for conceptual projects only, providing technical assistance through analysis of alternatives and conceptual design. Conceptual projects are stormwater projects for areas impacted by flooding but the Applicant is in need of resources to investigate and develop potential solutions. The MWRD will undertake preliminary engineering to assist selected partner organizations in identifying solutions and potential funding for project implementation.

Applications and all attachments must be submitted via MWRD website, e-mail, U.S. Mail or other courier service. Electronic submission online or via E-mail is preferred.

Website: Complete this online application form.

E-mail: Download the Stormwater Partnership Program Application. Submit applications to StormApps@mwrd.org. Limit email size (including attachments) to 50MB. Submit application in one email only if possible, and include a list of all attachments in that email. Attach files using a filename that is unique to your project, referencing the organization name and/or project title.

Mail: It is strongly preferred that applications and all attachments be submitted electronically on a CD, DVD, or flash drive. If you are unable to submit electronic copies, please mail your application in a sealed envelope titled “STORMWATER PARTNERSHIP APPLICATION.”

 

Address for Mailed or Hand Delivered Applications Contact for Questions

Catherine O’Connor
Director of Engineering
Metropolitan Water Reclamation District of Greater Chicago
100 East Erie Street
Chicago, IL 60611-3154

Richard Fisher
Principal Civil Engineer
Metropolitan Water Reclamation District of Greater Chicago
312-751-5479
FisherR@mwrd.org

 

All applications must be received by MWRD on or before March 12, 2021 at 11:59 PM CST. Late or partial applications will not be accepted.

 

Project Categories

Two types of projects are typically considered for the Stormwater Partnership Program:

  • Conceptual Projects: For communities that have stormwater problems affecting homes and businesses, but lack resources to investigate potential solutions and do not have the available capacity to do so, these projects can be submitted to MWRD for possible technical assistance in the form of preliminary engineering to investigate the problem and identify potential alternatives. Please note that MWRD is also performing master planning throughout Cook County, which may identify possible solutions to problem areas that have not been studied. You can find more information on the Stormwater Master Planning Fact Sheet.
  • Shovel-Ready Projects: These are projects for which a solution has been identified to address flooding and the community has taken the initiative to begin engineering design. Communities can submit these projects to be considered for funding assistance to construct the stormwater infrastructure improvements. MWRD will serve as a funding partner and it is expected that the applicant would manage the design and construction of the project.

 

Evaluation Criteria

The MWRD will rank submitted partnership applications using a number of criteria, but socio-economic need of the community, propensity of nearby flooding (including frequency and severity), the number of flood-prone structures that benefit from the project , and cost-effectiveness are among the most important factors. The MWRD may also consider whether Applicants are in compliance with all MWRD ordinances (for example, WMO and Inflow & Infiltration Control Program) when prioritizing projects for funding assistance.

 

Eligibility Requirements

The following are the eligibility requirements for the MWRD’s Stormwater Partnership Opportunity Program:

  • Project and/or problem areas must be within the MWRD’s corporate boundaries, or provide benefits within MWRD’s corporate boundaries.
  • Project must address structure flooding, not nuisance flooding such as rear-yard or minor street ponding issues.
  • Projects must be designed to manage stormwater through storage, conveyance, and/or stream channel improvements. Providing storage should be the most important design objective. Where conveyance improvements are considered, the proposed project must not adversely impact downstream conditions. Elements of Green Infrastructure may be used, but should not be the primary source of stormwater abatement. Projects that are primarily Green Infrastructure-related can be submitted for consideration through MWRD’s Green Infrastructure Program.
  • Applicants must have (or be able to obtain) perpetual ownership or easement over the project site.
  • Applicants will not use funding to satisfy requirements of the MWRD’s Watershed Management Ordinance (WMO) or any other local, state, or federal regulations required for a private or public development project. Please note that some projects may require a WMO permit due to their own project disturbance, a new sewer, etc. Please refer to wmo.mwrd.org for additional information on permit requirements.
  • The Applicant must be a public entity able to enter into an intergovernmental agreement with the MWRD. Eligible public entities include municipalities, townships, county agencies, park districts, school districts, and other local government organizations.
    • Projects must be bid in general accordance with MWRD’s Purchasing Act, which includes requirements to publicly advertise and award contracts to the lowest responsible bidder.
    • Projects will be required to meet MWRD’s Minority Business Enterprise (MBE), Women’s Business Enterprise (WBE), Small Business Enterprise (SBE) requirements, and Veterans Business Enterprise (VBE) goals.
    • See the next section for cost share requirements typically included in an intergovernmental agreement.
  • The Applicant must demonstrate a willingness and capability to maintain and operate the completed project in perpetuity.
  • The Applicant should verify the capability to perform all aspects of the project by each department within their agency or community which will take part in funding, contract administration, maintenance and other requirements of the applicant.
  • Maintenance projects or projects that are due to lack of maintenance will not be considered.

 

General Cost Share Requirements

For shovel-ready projects that MWRD will serve as a funding partner, an intergovernmental agreement (IGA) will be drafted specifically for each selected project. The following requirements will likely be included in the IGA:

1) Selected Applicant Design, Contract Administration, and Construction Administration

The MWRD requires selected applicants to provide project design contract administration and construction administration. This includes preliminary and final design, finalizing bidding documents, bidding and awarding contracts, and construction management.
Selected applicants will also be responsible for:

  • Obtaining all permits required for the construction of the project;
  • Providing preliminary and final construction documents to the MWRD for review;
  • Submitting as-built drawings to the MWRD after construction is complete;
  • Providing a Maintenance and Operations Plan for completed project and ensuring the plan is followed.

2) Competitive Bidding

The MWRD requires selected applicants to follow its Purchasing Act, 70 ILCS 2605/11.1 et seq. The Purchasing Act requires projects to be publicly bid and establishes minimum guidelines to ensure the bidding process is conducted fairly. Among other requirements, the Purchasing Act sets minimums for bid advertisement and review periods, contract award criteria, contract bonds, and it also establishes protections against bid fraud or collusion. While a selected applicant can utilize its own processes, the MWRD requires selected applicants to certify that the minimum standards of the MWRD’s Purchasing Act are met.

For more information, refer to MWRD's Purchasing Act here.

3) Multi Project Labor Agreement (MPLA) Requirement & Prevailing Wage

The MWRD values tradespeople and union members. For this reason, the MWRD has entered into a MPLA with 20 different labor unions. Selected applicants must ensure any contractors who perform work in any of the covered trades follow the terms of the MPLA for the portion of projects receiving MWRD funding. Finally, and as required by state law, selected applicants must also ensure that the Prevailing Wage Act is followed.

For more information, refer to the MPLA and Labor Relations here.

4) Affirmative Action

The MWRD requires that the minimum goals set forth in the MWRD’s Affirmative Action Ordinance are met for the portion of the project funded by the MWRD. Failure to comply with the affirmative action requirements may result in a reduction in the amount the MWRD reimburses. In general, the MWRD’s affirmative action requirements are:

  • 20% Minority-Owned Business Enterprises (MBE)
  • 10% Women-Owned Business Enterprises (WBE)
  • 10% Small Business Enterprises (SBE)
  • 3% Veteran-Owned Business Enterprises (VBE)

Prior to beginning construction, the MWRD requires selected applicants to submit a utilization plan identifying the MBE/WBE/SBE contractors’ participation and certifying their qualifying status.

To help selected applicants stay on track to meet those goals, the MWRD requires affirmative action status reports, lien wavers, and proof of payment (such as cancelled checks) be submitted with their reimbursement requests.

For more information, refer to the MWRD Affirmative Action Ordinance here and the MWRD Veteran-Owned Business Enterprise Contracting Policy Requirements here.

5) Ownership

Selected applicants are required to obtain all property rights necessary to complete a project. The selected applicants will have complete ownership over all improvements made during and after the project. The MWRD will not accept any ownership or property interest in any part of the project or improvements.

6) Indemnification

Selected applicants will be required to indemnify the MWRD for any and all claims arising from the design, construction, maintenance, operation or ownership of the project.

7) Operations & Maintenance

Regular upkeep and maintenance is necessary for stormwater projects to function properly and provide the expected stormwater benefit. For that reason, selected applicants are required to provide routine maintenance as dictated by an operations and maintenance (O&M) plan jointly developed and agreed upon by the selected applicant and the MWRD. The O&M plan must establish guidelines for inspecting, reporting, and maintaining the project. Selected applicants will be responsible for all costs associated with operating and maintaining the project in accordance with the O&M plan.

Additional O&M rules and requirements include:

  • The selected applicant is required to perform annual inspections and prepare an inspection report for review by the MWRD. Inspection reports must be reviewed and signed/stamped by a professional engineer licensed by the State of Illinois or by an industry professional approved by the MWRD.
  • The MWRD will be allowed access to the project site to perform its own inspection.

 

Cost Share Funding

MWRD funding for selected projects is in the form of reimbursement of construction related costs only. The amount of funding the MWRD provides to selected projects is based on the stormwater benefits of the proposed project, the social-economic need of the community, and availability of funding. Selected applicants are responsible for all remaining costs associated with the project, including engineering, land acquisition, operations, maintenance, and other non-construction related costs.

Additional funding rules and requirements include:

  • Funds may not be used retroactively for projects already under construction.
  • Supplemental documentation such as a schedule of values indicating work completed, payroll sheets, lien waivers, and proof of payment to vendors and subcontractors (such as cancelled checks) are required for reimbursement.
  • Selected project partners are required to meet minimum affirmative action goals as set forth in the MWRD’s Affirmative Action Ordinance. These goals shall be met for any portion of the project funded by the MWRD.